SharePoint Syntex and Viva Topics
The single biggest blocker to the successful use of metadata has consistently been the amount of time it takes to tag content. This is true for new documents as they are added. That’s seen as a burden on busy content creators, and this burden is even greater for content that may have lived in SharePoint for some time. We move from a burden to a nearly insurmountable task.
One shortcut that has helped in the past is setting default metadata values based on a folder structure in a document library. Often, metadata is seen as a replacement for the use of folders since we can sort, filter, and group dynamically based on metadata values. In this case, the two can work together.
On the Library settings page, we can click on Column default value settings and then choose either the root of the library or any folders that we have created. In the example of a library on an HR site that can contain different types of benefits documents, we can add...
