Provisioning and life cycle
Since groups are the foundation for all our collaboration tools and practices in M365, a question that quickly arises is who should be able to create them? Who should be responsible for making sure they are being created purposefully, managed well, and going away when their need has been fulfilled?
By default, all licensed M365 users can create a new group. This means that every person in your organization can create a group from Outlook, by creating a SharePoint site, spinning up a new plan in Planner, and all the other ways we’ve mentioned in this chapter. The default assumption from Microsoft is that adoption is strongest when people can get the collaboration spaces they need when they need them. It is the democratization of collaboration.
Everyone can create groups, but should they? Let’s look at options for balancing adoption and strict governance. We’ll see that good naming and expiration policies can make that job simpler...
