How does it work?

We've looked at the types of steps that can be performed on a record during its lifecycle. In this "How does it work?" section, let's look slightly more deeply at some of those steps.

The unique record ID

When a record container, such as the Series, Category, or Folder is created, or when a record is filed, a unique record identifier for the record is created. Many companies are already using an internal convention for creating unique record IDs.

The record ID naming convention within Alfresco is YYYY-SeqNumber, that is, the year followed by a unique sequence counter. An example of this is the record ID 2010-0000003909.

Ideally, it would be nice if the unique record IDs were easily configurable, but the code for generating the record ID is hardcoded in a Java file. That file is root\modules\dod-5015\source\java\org\alfresco\module\org_alfresco_module_dod5015\action\impl\FileAction.java:

// Calculate the filed date and record identifier
Calendar fileCalendar = Calendar.getInstance...