Creating a retention policy based on the discovery of certain keywords

Retention policies can be created that are automatically applied to items containing specific keywords when found in the search index. In this recipe, we'll create a retention policy that applies to items that are found containing the word Contoso.

Getting ready

You should be a global administrator to complete this recipe.

How to do it…

1. Go to the Office 365 Security & Compliance Center at https://protection.office.com.
2. Click Information governance | Retention from the left navigation menu:

   Figure 11.8 – Retention link in the left-hand navigation menu of the Office 365 Security & Compliance Center

3. Click Create.
4. Name and describe your retention policy:

   Figure 11.9 – Name and description fields for the new policy

5. Under Need more options?, select Use advanced retention settings and leave Detect content that contains specific words or phrases selected...