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Home > Business & Other > Enterprise Resource Planning > Microsoft Dynamics NAV 2016 Financial Management
Microsoft Dynamics NAV 2016 Financial Management
Microsoft Dynamics NAV 2016 Financial Management

Microsoft Dynamics NAV 2016 Financial Management: Master the world of financial management with Microsoft Dynamics NAV 2016 , Second Edition

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Microsoft Dynamics NAV 2016 Financial Management

Chapter 2. Managing Payments and Banks

The sales and purchase cycle does not finish after the goods are shipped, or the services are provided, and the invoice has been issued. After that, the company has to charge for items delivered and has to pay for services received.

The management of advanced payments, cash payments, or deferred payments is of vital importance for the company. In this chapter, we will learn how to do the following:

  • Manage different payment methods such as payment registrations
  • Handle incoming and outgoing payments in NAV
  • Import bank reconciliation

Managing due dates

When you start working with a new customer or vendor, you reach an agreement with them on when are invoices due. On the Payments tab of the customer and vendor card, you select the Payment Term tab that suits the agreement. After that, the program will automatically calculate the due date when you create an invoice.

Payment terms

The Payment Terms page contains one line for each set of Payment Terms the company uses. You can create as many payment terms as you need.

Every set of payment terms must contain a Due Date Calculation formula that the program uses together with the document date of the invoice to calculate the due date. In addition, you can also specify a Discount Date Calculation formula and a Discount % that will be used to calculate discounts on the basis of early payments.

Navigate to Departments/Financial Management/Receivables/Setup to see the full list, which is shown in the following screenshot:

Payment terms

The payment term code is assigned to each customer by...

Using credit cards and other payment methods

Different payment methods, used both by customers and vendors, can be defined at Departments/Financial Management/Receivables/Setup/Payment Methods.

Using credit cards and other payment methods

Note that both CASH and CREDITCARD have a Bal. Account No. defined. When you post an invoice with one of the payment methods selected, the system will create and post the payment against the invoice, so you don't have to manually do it later on. This is useful when the payment is done at the same time the invoice is raised.

When you use the credit card payment method in a sales order or invoice, you have to specify which credit card will be used. Credit cards are created on the customer card, through the Credit Cards - Credit Cards action found on the ribbon. Information commonly required for credit cards has to be filled in, such as the card type, the holder's name, the card number, and the expiry date. Once the credit card is selected, an authorization against the total invoice amount...

Posting payments

When you pay or are being paid, you need to register the transaction in your system, no matter what method you have used. To do so, you use the Cash Receipt Journal window or the Payment Journal window. Both work the same way, but the Payment Journal can also be used to print checks. To post a payment, you need to inform:

  • The customer that is paying you
  • The bank account that they used to make the payment
  • The invoice that is being paid
  • Consider the following example:

Imagine that customer 20000, Selangorian Ltd. has paid us for invoice 103032, which was due on 02/09/2017. Let's follow the steps needed to post the payment:

  1. Access the Cash Receipt Journal window from Journals/Cash Receipt Journals.
  2. Select the BANK section and double-click on it.
  3. Create a new line on the journal with the following information:

    Posting Date

    Document Type

    Document No.

    01/26/2017

    Payment

    This gets filled by a series number.

  4. To indicate the customer that is paying:

    Account Type

    		...

Customer balances

The balance is the total amount a customer owes you or you owe to a vendor. Customer and vendor balances can be seen on their card through a field called Balance (LCY). LCY stands for Local Currency. This means that, regardless of the currency used, amounts are always translated to your local currency.

To learn the details of the balance amount, you can click on the amount and the corresponding ledger entries will be shown. This can be seen in the following screenshot:

Customer balances

As you can see, customer 20000, Selangorian Ltd. has seven pending invoices. Two of them are already due (they are shown in red) and invoice 00-8 has been partially paid (note that the remaining amount is lower than the original amount).

Which invoice has been paid?

Customer 20000, Selangorian Ltd. has had many other transactions in the past. In the previous screenshot, we just viewed open transactions, but we can see them all by going back to the card and clicking on Ledger Entries in the Navigate...

Managing due dates

When you start working with a new customer or vendor, you reach an agreement with them on when are invoices due. On the Payments tab of the customer and vendor card, you select the Payment Term tab that suits the agreement. After that, the program will automatically calculate the due date when you create an invoice.

Payment terms

The Payment Terms page contains one line for each set of Payment Terms the company uses. You can create as many payment terms as you need.

Every set of payment terms must contain a Due Date Calculation formula that the program uses together with the document date of the invoice to calculate the due date. In addition, you can also specify a Discount Date Calculation formula and a Discount % that will be used to calculate discounts on the basis of early payments.

Navigate to Departments/Financial Management/Receivables/Setup to see the full list, which is shown in the following screenshot:

The payment term code is assigned to each customer by filling...

Using credit cards and other payment methods

Different payment methods, used both by customers and vendors, can be defined at Departments/Financial Management/Receivables/Setup/Payment Methods.

Note that both CASH and CREDITCARD have a Bal. Account No. defined. When you post an invoice with one of the payment methods selected, the system will create and post the payment against the invoice, so you don't have to manually do it later on. This is useful when the payment is done at the same time the invoice is raised.

When you use the credit card payment method in a sales order or invoice, you have to specify which credit card will be used. Credit cards are created on the customer card, through the Credit Cards - Credit Cards action found on the ribbon. Information commonly required for credit cards has to be filled in, such as the card type, the holder's name, the card number, and the expiry date. Once the credit card is selected, an authorization against the total invoice amount is required...

Posting payments

When you pay or are being paid, you need to register the transaction in your system, no matter what method you have used. To do so, you use the Cash Receipt Journal window or the Payment Journal window. Both work the same way, but the Payment Journal can also be used to print checks. To post a payment, you need to inform:

  • The customer that is paying you

  • The bank account that they used to make the payment

  • The invoice that is being paid

  • Consider the following example:

Imagine that customer 20000, Selangorian Ltd. has paid us for invoice 103032, which was due on 02/09/2017. Let's follow the steps needed to post the payment:

  1. Access the Cash Receipt Journal window from Journals/Cash Receipt Journals.

  2. Select the BANK section and double-click on it.

  3. Create a new line on the journal with the following information:

    Posting Date

    Document Type

    Document No.

    01/26/2017

    Payment

    This gets filled by a series number.

  4. To indicate the customer that is paying:

    Account Type

    Account No...

Customer balances

The balance is the total amount a customer owes you or you owe to a vendor. Customer and vendor balances can be seen on their card through a field called Balance (LCY). LCY stands for Local Currency. This means that, regardless of the currency used, amounts are always translated to your local currency.

To learn the details of the balance amount, you can click on the amount and the corresponding ledger entries will be shown. This can be seen in the following screenshot:

As you can see, customer 20000, Selangorian Ltd. has seven pending invoices. Two of them are already due (they are shown in red) and invoice 00-8 has been partially paid (note that the remaining amount is lower than the original amount).

Which invoice has been paid?

Customer 20000, Selangorian Ltd. has had many other transactions in the past. In the previous screenshot, we just viewed open transactions, but we can see them all by going back to the card and clicking on Ledger Entries in the Navigate tab.

To see...

Payment registration

The payment registration functionality is a unique method of handling customer receipts without creating entries through the Cash Receipt Journal. This functionality is designed to support users in tasks involved in balancing internal accounts, using actual cash figures to ensure effective collection from customers. To perform this, we have to perform the following steps:

  1. Go to Departments/Financial Management/Cash Management/ Payment Registration .

  2. Set up Payment Registration.

  3. Change Amount Received or Date Received: The Payment Registration window shows all open customer ledger entries. Normally, you only have to mark the entries, post them, and then you are done.

  4. Lump Payment: This covers multiple invoices for one customer with a single payment.

  5. Finance charge for overdue amounts: A Finance Charge Memo window can be created directly from the Payment Registration window by selecting the Finance Charge Memo function.

  6. Handling payment discounts: When a payment...

Payment reconciliation

A payment reconciliation journal is where we specify payments, either incoming from customers or outgoing to vendors, that have been recorded as transactions on your electronic bank site and that need to be applied to their related open entries.

You can perform the following main activities in the Payment Reconciliation Journal window:

  • Import files with bank transactions for payments that have been made to or from your bank account and then automatically apply the payments to their related open entries.

  • Review and manually apply payments that were applied automatically to wrong open entries, or were not applied at all, from the Payment Reconciliation Journal window, shown as follows:

Payment application rules

In the Payment Application Rules window, you set up rules to govern how payments should be automatically applied to their related open entries when you use the Apply Automatically function in the Payment Reconciliation Journal window. For this, refer to the following screenshot:

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Key benefits

  • • Familiarize yourself with Dynamics NAV and get up to date with the latest release – this is an invaluable tool for financial management
  • • Learn how to use reporting tools that will help you to make the right decisions at the right time
  • • Explore features inside the sale and purchase areas as well as functionalities including payments, budgets, cash flow, fixed assets, and business intelligence

Description

Microsoft Dynamics NAV is a global Enterprise Resource Planning (ERP) solution that provides small and mid-size businesses with greater control over their finances and a way to simplify their supply chain, manufacturing, and operations. Microsoft Dynamics NAV Financial Management explains all you need to know in order to successfully handle your daily financial management tasks. This book walks you through all the improvements in the latest release and shows you how to apply them in your workplace. You will learn about functionalities including sales and purchase processes, payments, bank account management, reporting taxes, budgets, cash flow, fixed assets, cost accounting, inventory valuation, workflows, sending and receiving electronic documents, and business intelligence. This book comprehensively covers all the financial management features inside the latest version of Dynamics NAV and follows a logical schema. By the time you’re finished this book you will have learned about budgets, cash flow management, currencies, intercompany postings, and accounting implications in areas such as jobs, services, warehousing, and manufacturing.

Who is this book for?

This book will appeal to financers and accountants who are using Dynamics NAV as their ERP and financial management system. Dynamics NAV consultants and project managers will find it useful for their daily work.

What you will learn

  • • Handle complete business processes for purchases and sales in Dynamics NAV.
  • • Use the banking features and the reconciliation process to gain greater insights into a company's financial status.
  • • Report data in a meaningful way that provides the company with insightful analysis.
  • • Set up dimensions and link them with master tables and journals.
  • • Work with multi-currency and intercompany postings. Receive and send documents electronically.
  • • Manage complete Fixed Asset by Setup, transactions, budgets, and Fixed Asset Reporting.

Product Details

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Publication date, Length, Edition, Language, ISBN-13
Publication date : Jan 06, 2017
Length: 222 pages
Edition : 2nd
Language : English
ISBN-13 : 9781786469496
Vendor :
Microsoft
Category :
Business & Other
Concepts :
Enterprise Resource Planning
Tools :
Dynamics NAV

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Product Details

Publication date : Jan 06, 2017
Length: 222 pages
Edition : 2nd
Language : English
ISBN-13 : 9781786469496
Vendor :
Microsoft
Category :
Business & Other
Concepts :
Enterprise Resource Planning
Tools :
Dynamics NAV

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Microsoft Dynamics NAV 2016 Financial Management
Microsoft Dynamics NAV 2016 Financial Management
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Table of Contents

8 Chapters
1. The Sales and Purchase Processes Chevron down icon Chevron up icon
1. The Sales and Purchase Processes
Introducing Microsoft Dynamics NAV
Understanding master data
Pricing
Documents
Document workflows
Workflows
GL account cards
Summary
2. Managing Payments and Banks Chevron down icon Chevron up icon
2. Managing Payments and Banks
Managing due dates
Using credit cards and other payment methods
Posting payments
Customer balances
Payment registration
Payment reconciliation
Payment application rules
The bank data conversion service
Bank account currency restrictions
Bank reconciliation
Summary
3. Accounting Processes Chevron down icon Chevron up icon
3. Accounting Processes
Posting accounting transactions
Reporting taxes - VAT
Managing fixed assets
Inventory valuation
Closing the accounting year
Consolidating financial statements
Deferrals
Summary
4. Reporting and Business Intelligence Chevron down icon Chevron up icon
4. Reporting and Business Intelligence
Understanding dimensions
Using filters and flowfilters
Using reports
Displaying charts
Using account schedules
Analysis views
Business Intelligence with Excel and PowerPivot
Summary
5. Foretelling - Budgeting and Cash Flow Management Chevron down icon Chevron up icon
5. Foretelling - Budgeting and Cash Flow Management
Budgets
Cash flow management
Summary
6. Financial Management Setup Chevron down icon Chevron up icon
6. Financial Management Setup
Understanding posting groups
Setting up dimensions
Number series
General setup
Summary
7. Other Financial Functionalities Chevron down icon Chevron up icon
7. Other Financial Functionalities
Currencies
Intercompany postings
Accounting implications of other areas
XBRL
E-services and document management
Document exchange service
The OCR service
Simple Mail Transfer Protocol (SMTP)
Process
Summary
8. Fixed Asset Setup and Transactions Chevron down icon Chevron up icon
8. Fixed Asset Setup and Transactions
What are fixed assets?
The Fixed Asset cards
Fixed Asset transactions
Setting up maintenance information
Setting up insurance information
Fixed Asset reports
Microsoft announces Dynamics® 365 at WPC
Summary

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Mrs. N. Artamonova May 28, 2019
Full star icon Full star icon Full star icon Full star icon Full star icon 5
I always worked with software other than MS Dynamics. So to find out about functionality and getting familiarised with the settings and general principles of the software I found the book very useful. It does help if you know how accounting works and what finance department does, order to payment cycle namely.So if you never worked with MS Dynamics, load it to Kindle (preferably on tablet to see tables and images) and teach yourself basics and a bit beyond.I don't think the book is of any use to developers or more experienced users.
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Mohamed Tolba May 03, 2017
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Excellent book, has helped me alot to start with and understand Navision, simple and direct to the point.
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dimtsan Aug 19, 2017
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Great Book. I strongly recommend it to all Dynamics users. It describes perfectly all topics analyzing in depth all main aspects.
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Karthick Rajkumar Aug 14, 2019
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Useful
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Mohamed Feb 24, 2018
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Non! Ce ne vaut pas le prix
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About the 3 authors

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Profile icon Nicolàs Lorente
Nicolàs Lorente
Laura Nicols Lorente started working with Dynamics NAV back in 2005, first in the support department, mostly solving functional issues and doubts. She soon jumped to full deployment: consulting, analysis, development, implementation, migration, training, and support. Right at the beginning, she realized that it was very important for a Dynamics NAV consultant to have a deep knowledge of business workflows. Technical skills are just not enough. So she started training herself in accounting, taxation, supply chain, logistics, and so on. She discovered a whole new world and found it very interesting. After having enough consultancy experience, she got to manage the first project on her own. And then, she realized that even tech and business knowledge is not enough; she also needed management skills. So, after reading different management books and trying different approaches on the projects she worked on, she decided to deepen her knowledge by taking a master's degree in project management. She is now transitioning to agile management and agile development for better project success. She continues her training in the three areas (tech, business workflows, and management) whenever she gets a chance to. The Web is a huge source of inspiration for her: groups, forums, blogs, books, and so on. She also contributes by sharing her knowledge and experience with the Spanish Dynamics NAV community. Laura is also a coauthor of the book Implementing Microsoft Dynamics NAV 2013, which had really good comments coming from different Dynamics NAV experts.
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Profile icon Lorente
Lorente
contacted on 9 may '16
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Profile icon Bala
Bala
Anju Bala is MCT/MCP/MCTS in Microsoft Dynamics NAV and AX. She is an ITIL Expert and Prince 2 certified as well. She has both business and technical skills and has been working with Dynamics NAV since 2010. She started in the ERP world as a trainer, but soon evolved the skill set of a complete Dynamics NAV professional, including all the tasks involved in Dynamics NAV implementation: consulting, analysis, development, implementation, training, and support to end users. Over the course of her Dynamics NAV career, Anju has often been designated as the primary person responsible for the success and failure of a Dynamics NAV implementation. Her extensive career in the Dynamics NAV business is evidence of her success rate and expertise. She specializes in Microsoft Dynamics NAV and Microsoft Dynamics AX. You can find out more about her and get in touch with her through her LinkedIn profile at https://in.linkedin.com/in/balaanju.
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A subscription provides you with full access to view all Packt and licnesed content online, this includes exclusive access to Early Access titles. Depending on the tier chosen you can also earn credits and discounts to use for owning content

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