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Microsoft Exchange Server PowerShell Essentials
Microsoft Exchange Server PowerShell Essentials

Microsoft Exchange Server PowerShell Essentials: Leverage the power of basic Windows PowerShell scripts to manage your Exchange messaging environment

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Microsoft Exchange Server PowerShell Essentials

Chapter 2. Learning Recipient Management

Prior to the release of Exchange Server 2007, recipient management tasks were performed using Active Directory Users and computers, and there was no easy way to do bulk management and automation and scripting support was limited.

The release of Exchange Server 2007 introduced the Exchange management shell as a management tool, which was built at the top of Windows PowerShell. There was also a Graphical User Interface (GUI) tool called the Exchange management console. The later versions of Exchange such as Exchange 2010, Exchange 2013 and 2016 are built on this foundation. All the management tasks in starting Exchange 2007 and later can be performed using the Exchange management shell where a subset of management tasks can be performed by its GUI counterpart. The Exchange management console (EMC), which was released with Exchange 2007 and 2010, has been deprecated and an HTML-based GUI tool called Exchange Admin Center (EAC) has been introduced...

Managing users

Let's take a look at the most common recipient type in an Exchange organization—Mailbox enabled users. A mailbox in Exchange is associated with an Active Directory user account. The mailbox provides users the capability to store messages, tasks, notes, attachments and send and receive messages.

In this topic, we will cover how to manage mailbox enabled users, and we are going to use the Exchange management shell to perform all the management activities.

Before proceeding further, let's review the permission model briefly here to understand what permissions are required to perform user management tasks. This will be covered in detail in Chapter 4, Exchange Security.

With the release of Exchange 2010 and later, Microsoft introduced Role Based Access Control (RBAC), which is a permission model to manage various aspects of an Exchange organization. You do not need to rely on Active Directory Access Control Lists (ACLs) as you did in the previous versions of Exchange...

Managing permissions

In this topic, we will look at ways by which we can assign permissions to users or groups called delegates. It allows the delegates to open and send messages from other mailboxes. Permissions can be assigned to mailboxes, distribution groups, and mail-enabled security groups. The following permissions can be assigned to delegates:

  • Full Access: A delegate of a mailbox has full access to open a mailbox and access the content. This permission, however, will not allow the delegate to send mail from that mailbox.
  • Send As: The Send As permission will allow the delegate to send messages from the other mailbox. The message in this case will appear to be coming from the mailbox owner. If Send As is used for a group, the message will appear to be originating from this group.
  • Send on Behalf: This permission will also allow a delegate to send messages from other user's mailbox. Unlike the Send As permission, the message from this field will indicate that this message was sent...

Managing folder/calendar permission

In this topic, we will review the usage of folder permissions within a mailbox using PowerShell in Exchange 2013 and 2016 On-Premise and the Exchange Online environment. The three cmdlets that will help us to modify and view the permission on individual folders are Add-MailboxFolderPermission, Set-MailboxFolderPermission, Get-MailboxFolderPermission, and Remove-MailboxFolderPermission.

You can specify the following access rights using the Access Rights parameter, which are self-explanatory. If you want to understand about a particular access rights, type Get-Help Set-Mailbox folder permission. The access rights available are: Read Items, Create Items, Edit Owned Items, Delete Owned Items, Edit All Items, Delete All Items, Create Subfolders, Folder Owner, Folder Contact, and Folder Visible

There is a provision to specify a combination of the previously mentioned access rights by using: None, Owner, Publishing Editor, Editor, Publishing Author, Author, Non...

Managing room mailboxes

The resource mailbox concept is not new in Exchange. Starting Exchange 2007, the concept of a room mailbox was introduced to allow users to book a meeting room, conference room, or training facility from their clients by inviting the room mailboxes in their meeting.

Let's create a room mailbox for the conference room on the first floor of Building 1. The mailbox will be located on Mailbox Database 1. The –Room parameter will define this mailbox as a Room Mailbox. The display name that users will see in the Global Address List is Building 1—Conference Room 1:

New-Mailbox -Database "Mailbox Database 1" -Name Bld1ConfRoom1 - -DisplayName "Building 1 - Conference Room 1" –Room

You can view the settings of an existing room mailbox using this:

Get-Mailbox –identity Bld1ConfRoom1 | Format-List Name, PrimarySMTPAddress, RecipientTypeDetails

If you have more than hundred room mailboxes in your organization, it will be easier...

Import export of objects

As an Exchange administrator, you will be asked to create new users, contacts, and export content from Active Directory. This section will show you how to import and export objects to and from Active Directory.

Import user accounts in bulk using a CSV file

If you are an administrator tasked with adding lots of mailboxes for new users who have joined the company, you can use PowerShell to create these users in bulk.

First, you need a CSV file with the list of users that has to be created. The format of the CSV file will look like the following screenshot:

Import user accounts in bulk using a CSV file

Save this file as UserList.csv.

The first line of the CSV file is important as it will indicate the corresponding values for the fields such as FirstName, Alias, and more for these users. Another thing to notice here is the presence of OU as I wanted to create these users in separate OUs in Active Directory. The password here is the same for simplicity, but it doesn't have to be this way; you can choose to use different...

Managing users


Let's take a look at the most common recipient type in an Exchange organization—Mailbox enabled users. A mailbox in Exchange is associated with an Active Directory user account. The mailbox provides users the capability to store messages, tasks, notes, attachments and send and receive messages.

In this topic, we will cover how to manage mailbox enabled users, and we are going to use the Exchange management shell to perform all the management activities.

Before proceeding further, let's review the permission model briefly here to understand what permissions are required to perform user management tasks. This will be covered in detail in Chapter 4, Exchange Security.

With the release of Exchange 2010 and later, Microsoft introduced Role Based Access Control (RBAC), which is a permission model to manage various aspects of an Exchange organization. You do not need to rely on Active Directory Access Control Lists (ACLs) as you did in the previous versions of Exchange such as Exchange...

Managing permissions


In this topic, we will look at ways by which we can assign permissions to users or groups called delegates. It allows the delegates to open and send messages from other mailboxes. Permissions can be assigned to mailboxes, distribution groups, and mail-enabled security groups. The following permissions can be assigned to delegates:

  • Full Access: A delegate of a mailbox has full access to open a mailbox and access the content. This permission, however, will not allow the delegate to send mail from that mailbox.

  • Send As: The Send As permission will allow the delegate to send messages from the other mailbox. The message in this case will appear to be coming from the mailbox owner. If Send As is used for a group, the message will appear to be originating from this group.

  • Send on Behalf: This permission will also allow a delegate to send messages from other user's mailbox. Unlike the Send As permission, the message from this field will indicate that this message was sent by the...

Managing folder/calendar permission


In this topic, we will review the usage of folder permissions within a mailbox using PowerShell in Exchange 2013 and 2016 On-Premise and the Exchange Online environment. The three cmdlets that will help us to modify and view the permission on individual folders are Add-MailboxFolderPermission, Set-MailboxFolderPermission, Get-MailboxFolderPermission, and Remove-MailboxFolderPermission.

You can specify the following access rights using the Access Rights parameter, which are self-explanatory. If you want to understand about a particular access rights, type Get-Help Set-Mailbox folder permission. The access rights available are: Read Items, Create Items, Edit Owned Items, Delete Owned Items, Edit All Items, Delete All Items, Create Subfolders, Folder Owner, Folder Contact, and Folder Visible

There is a provision to specify a combination of the previously mentioned access rights by using: None, Owner, Publishing Editor, Editor, Publishing Author, Author, Non...

Managing room mailboxes


The resource mailbox concept is not new in Exchange. Starting Exchange 2007, the concept of a room mailbox was introduced to allow users to book a meeting room, conference room, or training facility from their clients by inviting the room mailboxes in their meeting.

Let's create a room mailbox for the conference room on the first floor of Building 1. The mailbox will be located on Mailbox Database 1. The –Room parameter will define this mailbox as a Room Mailbox. The display name that users will see in the Global Address List is Building 1—Conference Room 1:

New-Mailbox -Database "Mailbox Database 1" -Name Bld1ConfRoom1 - -DisplayName "Building 1 - Conference Room 1" –Room

You can view the settings of an existing room mailbox using this:

Get-Mailbox –identity Bld1ConfRoom1 | Format-List Name, PrimarySMTPAddress, RecipientTypeDetails

If you have more than hundred room mailboxes in your organization, it will be easier to manage them by creating a room list. A room list...

Import export of objects


As an Exchange administrator, you will be asked to create new users, contacts, and export content from Active Directory. This section will show you how to import and export objects to and from Active Directory.

Import user accounts in bulk using a CSV file

If you are an administrator tasked with adding lots of mailboxes for new users who have joined the company, you can use PowerShell to create these users in bulk.

First, you need a CSV file with the list of users that has to be created. The format of the CSV file will look like the following screenshot:

Save this file as UserList.csv.

The first line of the CSV file is important as it will indicate the corresponding values for the fields such as FirstName, Alias, and more for these users. Another thing to notice here is the presence of OU as I wanted to create these users in separate OUs in Active Directory. The password here is the same for simplicity, but it doesn't have to be this way; you can choose to use different...

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Key benefits

  • Get to grips with Windows PowerShell and how it can be used to manage various aspects of the operating system and applications
  • Become proficient in PowerShell and apply it to manage Exchange infrastructure on-premise or via Exchange Online as part of Office 365
  • Learn to create Windows PowerShell scripts to do administrative tasks with this step-by-step, easy-to-follow guide

Description

PowerShell has become one of the most important skills in an Exchange administrator's armory. PowerShell has proved its mettle so widely that, if you're not already starting to learn PowerShell, then you're falling behind the industry. It isn't difficult to learn PowerShell at all. In fact, if you've ever run commands from a CMD prompt, then you'll be able to start using PowerShell straightaway. This book will walk you through the essentials of PowerShell in Microsoft Exchange Server and make sure you understand its nitty gritty effectively. You will first walk through the core concepts of PowerShell and their applications. This book discusses ways to automate tasks and activities that are performed by Exchange administrators and that otherwise take a lot of manual effort. Microsoft Exchange PowerShell Essentials will provide all the required details for Active Directory, System, and Exchange administrators to help them understand Windows PowerShell and build the required scripts to manage the Exchange Infrastructure.

Who is this book for?

This book is for administrators with a basic or limited understanding of Windows PowerShell and who want to increase their skill set in managing both the Exchange On Premise and Online environments.

What you will learn

  • Deep dive into the Windows PowerShell basics
  • Create and manage Recipients and permissions
  • Manage Distribution Group members, permissions, and group types
  • Understand Certificates and Role-Based Access Control using real-world examples
  • Review the usage of email address, address book, and retention policies with examples
  • Learn to manage Exchange Client Access and Mailbox Server roles
  • Use PowerShell for auditing and risk management in your Exchange organization
  • Manage a highly available Exchange environment using PowerShell
  • Interact with Exchange through the use of the Exchange Web Services-managed API

Product Details

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Publication date, Length, Edition, Language, ISBN-13
Publication date : Feb 26, 2016
Length: 210 pages
Edition : 1st
Language : English
ISBN-13 : 9781782176039
Vendor :
Microsoft

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Product Details

Publication date : Feb 26, 2016
Length: 210 pages
Edition : 1st
Language : English
ISBN-13 : 9781782176039
Vendor :
Microsoft

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Table of Contents

11 Chapters
1. Getting Started with PowerShell Chevron down icon Chevron up icon
2. Learning Recipient Management Chevron down icon Chevron up icon
3. Handling Distribution Groups Chevron down icon Chevron up icon
4. Exchange Security Chevron down icon Chevron up icon
5. Everything about Microsoft Exchange Policies Chevron down icon Chevron up icon
6. Handling Exchange Server Roles Chevron down icon Chevron up icon
7. Auditing and E-Discovery Chevron down icon Chevron up icon
8. Managing High Availability Chevron down icon Chevron up icon
9. Exploring EWS Managed API Chevron down icon Chevron up icon
10. Common Administration Tasks Chevron down icon Chevron up icon
Index Chevron down icon Chevron up icon

Customer reviews

Rating distribution
Full star icon Full star icon Full star icon Full star icon Full star icon 5
(3 Ratings)
5 star 100%
4 star 0%
3 star 0%
2 star 0%
1 star 0%
Sylvester Thompson Dec 14, 2017
Full star icon Full star icon Full star icon Full star icon Full star icon 5
This book has very helpful to this novice Powershell Scripter
Amazon Verified review Amazon
Maheshwar Mohanty Aug 04, 2016
Full star icon Full star icon Full star icon Full star icon Full star icon 5
I liked the overall structure of the book. Author has developed the book in the form of a story which covers the evolution of PowerShell, concepts and its usage with various scripts (simple and complex scripts). An easy-to-read, concise overview till the in-depth usage of PowerShell in Exchange. This book is a must read for anyone who wish to learn basics of PowerShell and PowerShell usage in Exchange which could be mailbox or database management, recipient management, user and DL management, Security and policies management or server role management. This book was written very clearly and provided real world knowledge to go along with Microsoft best practices. Chapter 10 "Common Administrative scripts" have lot of scripts which are very useful and used by Exchange Admins almost every day. I am sure, this section would be helpful for lot of Exchange Admins. Not only the last chapter but each chapters have lot of sample scripts.
Amazon Verified review Amazon
Amazon Customer Jul 08, 2016
Full star icon Full star icon Full star icon Full star icon Full star icon 5
I must say this book is an essential to power shell and it does cover from basics like getting to understand Get commands and to an extent where it speaks about pulling the report and few scripts.So overall it's not only good for a beginner but its very handy for Administrators who are in the Microsoft Exchange field from the old era of 2003 and running away from Powershell as on today.So a Good Job by the Author who has that thought process to reach each Administrator and helping them to learn through this Book.Kudos to the Author.I find this very helpful.Regards,Anil Panigrahi
Amazon Verified review Amazon
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