Filing by scanning

While paper is being increasingly replaced by the use of electronic files and forms, many organizations must still deal with large amounts of new paper records on a day-to-day basis. Many organizations must also deal with large volumes of historical paper documents and records. Paper is still very much a reality today for organizations, but there are compelling reasons to convert paper documents and records into electronic ones.

Being able to bring paper documents into the records system can both improve work efficiencies and save a tremendous amount of physical space. The costs for scanning have also been dropping. Both scanner hardware and imaging software over the last decade have become cheap, fast, and reliable. Because of those benefits, many organizations use scanning on a regular basis to digitize their paper documents and records.

Scanning can either be centralized or distributed. The type of approach that is best for an organization is often a function of the...