Creating a system of best practices for sharing

When you share a notebook with others in your organization, everyone has the same ability to add, edit, and delete. Unless your IT infrastructure changes these permissions, this is what sharing means in OneNote.

So, if everyone can update a notebook, you need to have some order and best practices in place.

One good practice for sharing a notebook that includes many people is to clearly outline the purpose of that notebook. Name one of the pages of each shared notebook as the best practice guide or something similar. Be consistent with the location of this best practice page and the content. This is so that everyone understands how to contribute to the notebook.

The following is a list of ideas regarding what can be included in a shared notebook best practice guide:

• Can everyone add information at the same time? Technically, they can, but you should decide whether this makes sense or not for your notebook's purpose...