As a best practice, always update your Zoom to the latest version before beginning:

1. Click on the profile icon in the top-right corner and choose Check for Updates:

Figure 2.1: Check for Updates

2. Your Zoom client will check to see if there is a new update. If there is, click the Update button.

Sharing content during a meeting is the cornerstone of presenting beyond just your audio and video. Presenting to meeting attendees while adding some visual context to the point you are trying to convey could be one of the most important features of Zoom. In this recipe, you will learn how to share content in a meeting.

How to do it…

1. Start or join a Zoom meeting.
2. Once you have joined the meeting, you will see a Share Screen icon in the bottom navigation bar. This icon is highlighted in green for easy visual reference.

Figure 2.2: Share Screen icon

3. Notice the up caret (^) to the right of the Share Screen icon. As a meeting organizer, you have control over who can share during a meeting, with the option to choose between one person at a time or multiple. As a meeting attendee, you will not have this option.

Figure 2.3: Sharing rights for participants

4. When...

By default, Zoom shares the full screen of any desktop you share. You may wish to change this with the layout feature. This feature lets you share your content in multiple ways, enhancing your presentation.

How to do it...

1. Click the Share Screen icon during a meeting.
2. Once the Share Screen options window appears, you will see Layouts to the right of the window as pictured in the following screenshot.

Figure 2.8: Layouts

3. There are four options to choose from:
   • Full screen: This displays your entire desktop.

Figure 2.9: Full screen

• Video hover: This mode displays your entire desktop with your video overlayed on top.

Note

If you click and hold the left mouse button on your video, you can move it anywhere on the screen from the Layouts window!

Figure 2.10: Video hover mode

• Video and full screen: In this mode, your video and your full screen...

Sharing content from a desktop or application is certainly an effective means of presenting data. However, sometimes we need to be creative or spontaneous as we work, such as when trying to come up with ideas with a team, or simply drawing something out to direct energy for free-flowing thoughts.

Zoom includes whiteboarding features to brainstorm and collaborate on a digital canvas. Zoom Whiteboard is a powerful tool that allows users to engage others with an expandable and persistent digital experience that is intuitive with advanced features. The whiteboard allows both in-person and remote teams the ability to ideate visually with ideas, drawings, shapes, and more.

Zoom created whiteboards with a unified space so individuals and teams could visually structure their thoughts on a persistent online digital surface. Whiteboard enables dynamic collaboration with enhanced flexibility. Whiteboards can be easily shared before, during, and after a meeting...

You can create Zoom whiteboards on your own, but you can also collaborate with an entire team of contributors during a brainstorming session, for instance, with your meeting attendees. Whiteboards are a creative way to collaborate, and you will want to most likely share your whiteboard with other co-workers or external contacts after you are done.

How to do it…

1. Open any whiteboard that you created from scratch or from a template from the Whiteboard icon in the top navigation bar in your Zoom client.
2. Click the Share button at the top-right corner of your whiteboard.

Figure 2.19: Whiteboard Share button

3. A Share Whiteboard window will appear giving you the ability to send this whiteboard to other participants for review, comment, or editing.

Figure 2.20: Share Whiteboard permissions screen

4. You can now enter all the contacts, emails, or even Team Chat channels you wish...

In the previous recipe, you learned how to present content such as your desktop during a Zoom meeting. This applies to whiteboards as well. You have multiple options to present a whiteboard to your attendees. You can present the content of a new whiteboard or a previously created one. You can also present a new or existing whiteboard in collaboration mode, allowing all meeting attendees to brainstorm and create content on the whiteboard simultaneously.

Method 1 – from the Basic tab

How to do it...

1. Start a new Zoom meeting or join an existing one.
2. Navigate to the Share Screen icon.
3. You will be presented with the Basic tab screen with items to share. Choose Whiteboard.

Figure 2.26: Share a whiteboard from the Basic tab

4. A new whiteboard will be created and shared with everyone in the meeting. By default, the organizer of the meeting is the owner of the whiteboard. Also by default, all meeting attendees...

There may be times when you wish to share content from an iPad or iPhone directly into a Zoom meeting. For example, you might have a picture on your iPhone that you would like to share in a meeting with your attendees. Another example is you may be in a conferencing room and want to share a presentation from your iPad. The examples are limitless, but all are possible with Zoom.

How to do it…

1. Start or join a Zoom meeting.
2. Navigate to the Share Screen icon on the bottom of your Menu Control bar.

Figure 2.33: Share Screen

3. A Basic sharing window will appear. There are two options to share from your iPhone/iPad. On the sharing screen, you have the option to either share content via AirPlay or through a cable connection.

Figure 2.34: Share content from iPhone/iPad

4. The first method is iPhone/iPad via AirPlay. This method uses a wireless network that the computer...

At times it is helpful to share your computer audio during a meeting. For example, at the beginning of a meeting, you could play music for the first few minutes while people are joining the meeting. Sometimes it is awkward for a group of people who may not know each other to just stare at a screen with unfamiliar faces silently. Music can help! Maybe you want to play an audio clip from a podcast or speech. All can easily be done in Zoom with the audio sharing feature.

How to do it…

1. Start or join a Zoom meeting.
2. Navigate to the Share Screen icon on your Meetings Control bar.

Figure 2.42 Share Screen

3. Click the Advanced tab on the top of your share window. Then navigate to the Computer Audio option and click on it. It will be highlighted in blue as pictured in the following figure. (Note: Notice in the bottom-right corner of the Computer Audio option, there is a drop-down carot ˅. Click...

Sometimes it is helpful to share a video during a meeting. It’s great to share your desktop, whiteboard, or audio as you’ve learned in previous recipes, but videos are another awesome way to keep your attendees engaged and immersed in your presentation. Zoom can easily play video as well as audio for all your meeting participants.

How to do it…

1. Start or join a Zoom meeting.
2. Navigate to the Share Screen icon on your Meetings Control bar.
3. Navigate to the Advanced tab and choose Video. It will be highlighted in blue once clicked.

Figure 2.46: Share Video

Note

Notice in Options that the Share Sound and Optimize for video clip are on by default.

If you don’t want sound in your video, you can uncheck the Share sound option.

It is generally recommended to use the Optimize for video clip option for sharing videos. This restricts and downscales the resolution to 1080/720 to provide improved...

Presenting content is a very powerful tool when using Zoom. One of the best tools to use when presenting is Microsoft PowerPoint. You can use PowerPoint to create stunning visual slide decks, with slides that have text, graphics, and even video and audio all in one application. Zoom allows you to harness the ability of PowerPoint to present both your slides and your camera video feed at the same time! Using a super cool Zoom sharing feature, you can now use your own PowerPoint slides as a visual backdrop while you present. Learn how next!

How to do it…

1. Start or join a Zoom meeting.
2. Navigate to the Share Screen icon on your Meetings Control bar.
3. Go to the Advanced tab and click Slides as Virtual Background. Once it is highlighted in blue, click Share.
4. A file browser window will open. Navigate to the PowerPoint deck you want to use as a Virtual Background. Click Open.
5. You will now be sharing the PowerPoint deck with...

There may be times when you would like to share just a part of your screen or desktop. For example, I use a large 50” monitor as my main screen and run multiple applications at the same time. Sharing my entire desktop would be too much information for a meeting attendee. I might just want to share a small part of my screen, such as an application, picture, or code. Zoom has this feature and it’s very helpful when presenting.

How to do it…

1. Start or join a Zoom meeting.
2. Navigate to the Share Screen icon on your Meetings Control bar.
3. Click on the Advanced tab of your share screen window. Then click Portion of Screen. It will be highlighted in blue. Then click Share.

Figure 2.52: Share a portion of the screen

4. A green border outline will now appear on your screen. Anything within this border is shared with your meeting attendees.

Figure 2.53: Sharing...

There may be times when you only want to share a single application rather than your entire desktop. For example, I run several applications simultaneously, such as Microsoft Word, Google Slides, and a web browser. If I were to share my desktop my meeting attendees would see all these applications at the same time, probably not very helpful if I just want to present a Google Slides deck for a presentation. Zoom can share a single application from any desktop. It’s pretty cool.

How to do it…

1. Start or join a Zoom meeting.
2. Navigate to the Share Screen icon on your Meetings Control bar.
3. From the Basic share screen window, you see all the applications that you have open on your computer. In the following example, I am running Microsoft Word, Acrobat Reader, and Microsoft PowerPoint. I have chosen to share just my Microsoft PowerPoint application by clicking on it. Notice it’s highlighted in blue and appears...

Sometimes during a meeting, you may be sharing your desktop and dragging in multiple applications to share. You might not wish to have your attendees watch as you move windows around your screen during your screen-sharing presentation. This can be resolved with the Pause Share feature. This allows you to stop sharing momentarily and then resume your screen share when you’re ready.

How to do it…

1. After you start sharing a screen, the Pause Share icon appears. Click it to pause your screen share.

Figure 2.56: Pause Share

2. This will stop your screen share for all meeting participants.
3. To resume sharing your screen, click the Resume Share icon.

Figure 2.57: Resume Share

4. With that, you’ve mastered pausing your share!