Primary questions for sharing
When we plan to make a Visio file available to share with others, the first and most important question is whether the file should be just viewed by them or whether they also should be allowed to contribute to the file and edit it. This first question has some implications that will influence the way the file is distributed:
- Co-authoring/editing: We share the original file with specific rights for editing. We want to avoid having several copies of the file, so all users work with the very same file and add their input to the file.
- View only: Others are only allowed to open the file in Reader View (even if the data in it is updated). However, they are not able to modify or edit the file. Here, we can choose whether we give them access to the original file in a view-only manner or whether we create a copy of the file to view only in a separate location.
Now that we have made our first decision, let us understand where the files could be...
