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Efficiency Best Practices for Microsoft 365
Efficiency Best Practices for Microsoft 365

Efficiency Best Practices for Microsoft 365: Discover ways to improve your efficiency and save time using M365 applications

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Efficiency Best Practices for Microsoft 365

Chapter 1: Fortunately, You're Inefficient!

You can save at least 20 minutes every day if you read and follow this book. Welcome to the world of efficiency! The title says that you are inefficient, referring to inefficiency in the context of using Microsoft Office tools.

My apologies if you feel I am being too harsh. I'm not doubting your ability, expertise, domain knowledge, or experience. Just try the efficiency tests in this chapter to understand what I mean by "inefficiency."

When you use any software, such as Office 365, that has thousands of features, inefficiency is inevitable. Why so? Because you can get the same results in multiple ways. We find one of the ways – usually by trial and error – and stick to it. We never try to find out whether there is a better, faster, smarter way.

Exact probability: Let's say one activity can be done in four different ways. Only one of these methods is efficient. You find one of the methods. You have a 25% chance of finding the best method. How many activities do we perform with Office? Let's say 120. What is the chance of finding the best way every time? 5.6597994e-71%, which basically means zero! In fact, with just 7 activities, the probability drops to 0.006%.

Note

It is statistically impossible to be efficient by using trial and error.

Why did I say "fortunately"? Because you have already taken the first step. You are reading this and thinking about it. Noticing the problem is the first step of solving a problem. By the end of this book, you will be super efficient. You will save an enormous amount of time, which is the immediate reward of efficiency. You can then invest that time in activities that drive your growth or add value to your life. That's fortunate, is it not?

Let's begin your efficiency transformation. The main topics we will cover in this chapter are as follows:

  • What's in it for you?
  • Evaluating your inefficiency
  • Inefficiency audit – how to find your own inefficiency
  • Why are there so many features?
  • Discovering your needs behind features
  • Moving from a vicious cycle to a virtuous cycle
  • Frequent questions answered
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Key benefits

  • Learn how to save time while using M365 apps from Microsoft productivity expert Dr. Nitin Paranjape
  • Discover smarter ways to work with over 20 M365 apps to enhance your efficiency
  • Use Microsoft 365 tools to automate repetitive tasks without coding

Description

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.

Who is this book for?

If you use Microsoft 365, including MS Office 365, on a regular basis and want to learn about the features that can help improve your efficiency, this book is for you. You do not require any specialized knowledge to get started.

What you will learn

  • Understand how different MS 365 tools, such as Office desktop, Teams, Power BI, Lists, and OneDrive, can increase work efficiency
  • Identify time-consuming processes and understand how to work through them more efficiently
  • Create professional documents quickly with minimal effort
  • Work across multiple teams, meetings, and projects without email overload
  • Automate mundane, repetitive, and time-consuming manual work
  • Manage work, delegation, execution, and project management
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Publication date, Length, Edition, Language, ISBN-13
Publication date : Dec 22, 2021
Length: 350 pages
Edition : 1st
Language : English
ISBN-13 : 9781801072267
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Publication date : Dec 22, 2021
Length: 350 pages
Edition : 1st
Language : English
ISBN-13 : 9781801072267
Vendor :
Microsoft
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Table of Contents

14 Chapters
Section 1: Efficient Content Creation Chevron down icon Chevron up icon
Chapter 1: Fortunately, You're Inefficient! Chevron down icon Chevron up icon
Chapter 2: Components of Work Chevron down icon Chevron up icon
Chapter 3: Creating Content for Effective Communication Chevron down icon Chevron up icon
Chapter 4: Intelligent Data Analysis Chevron down icon Chevron up icon
Chapter 5: Managing Files Efficiently Chevron down icon Chevron up icon
Section 2: Efficient Collaboration Chevron down icon Chevron up icon
Chapter 6: Time and Task Management Chevron down icon Chevron up icon
Chapter 7: Efficient Teamwork and Meetings Chevron down icon Chevron up icon
Section 3: Integration Chevron down icon Chevron up icon
Chapter 8: Automating Work without Programming Chevron down icon Chevron up icon
Chapter 9: Putting It All Together Chevron down icon Chevron up icon
Chapter 10: Maximizing Efficiency across the Organization Chevron down icon Chevron up icon
Other Books You May Enjoy Chevron down icon Chevron up icon

Customer reviews

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Rating distribution
Full star icon Full star icon Full star icon Full star icon Half star icon 4.8
(16 Ratings)
5 star 81.3%
4 star 18.8%
3 star 0%
2 star 0%
1 star 0%
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Sandeep Jan 29, 2022
Full star icon Full star icon Full star icon Full star icon Full star icon 5
This is a perfect book for those who want to create good value for the investment they or their organisation have done with Microsoft 365
Amazon Verified review Amazon
Zul Jiwani Dec 22, 2021
Full star icon Full star icon Full star icon Full star icon Full star icon 5
This book is outstanding. Dr. Paranjape does a fantastic job of explaining how the various Microsoft 365 applications work individually and how they work together (integrated). Dr. Paranjape provides easy to understand details and convinces you that, even if you are currently able to get your work done, there is a better, smarter, or faster way available through efficient utilization of Microsoft 365 tools. Implementing some of the practices described by Dr. Paranjape will give you immediate benefits in productivity. This book is perfect for anyone who needs to get up to speed on Microsoft 365 quickly and will be valuable for novices and experts alike.
Amazon Verified review Amazon
Michel Tremblay Jan 28, 2023
Full star icon Full star icon Full star icon Full star icon Full star icon 5
I learn a lot with this book, I do not regret my purchase
Amazon Verified review Amazon
Amit Ferrao Feb 04, 2022
Full star icon Full star icon Full star icon Full star icon Full star icon 5
Dr. Paranjpe has been teaching , training on efficiency improvements by good use of Office since 10 years.This book simply takes it to the next level.Microsoft has transformed itself into a cloud based scalable platform built for collaboration.This book is an excellent step to get future ready.The book simply explains the right way of doing things very lucidly and how you can get more productive.You may read the book product wise or chapter wise but be assured you WILL know more than you did after you have finished.
Amazon Verified review Amazon
SP Dec 24, 2021
Full star icon Full star icon Full star icon Full star icon Full star icon 5
Resistance to change is a universal human trait. As creatures of habit, we are so used to doing things "our way", that we don't stop to think if there is a better way to do it.Today, all of us juggle packed schedules. Getting an extra hour or half in a day can make a vital difference. One of the easiest ways to do this is to optimize the way we use Microsoft Office. And that task has been made supremely easy by Dr. Nitin Paranjpe in his new book "Efficiency best practices". Across every page of this fast paced, interesting and information packed book are numerous tips that constantly make you think "Why didn't I think of that before?"This book brilliantly explains tips and tricks that show you change is easy, change is for good, and that change can be productive. Packed with QR codes to helpful videos and sample documents, this book is a must for anyone who uses a computer. Also, the book is not a training manual - instead, it's a roadmap for personal productivity and it's organized that way. What's even better is that Dr. Nitin doesn't just talk about useful features, more interestingly, he tells you how to look for those nuggets by yourself - which is truly empowering. It does not matter if you're an expert or a novice - there is something useful that you will learn on every page.
Amazon Verified review Amazon
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