Creating an alert on a document to be notified when it is updated

SharePoint can automatically alert you when a document is changed. This recipe shows you how.

Getting ready

This recipe works for:

• SharePoint 2010 Foundation

• SharePoint 2010 Standard Edition

• SharePoint 2010 Enterprise Edition

• Office 365 (SharePoint Online)

You will need a SharePoint site with a document library containing a document that you want to create an alert on. This recipe uses a SharePoint 2010 Team Site for illustration.

You will need the Read permission level to run this recipe.

How to do it...

1. Open the SharePoint Team Site where you want to set your document alert.

2. Open the Shared Documents link in the Quick Launch menu.

3. Select the Documents tab in the Library Tools ribbon.

4. Click on the checkbox for the document that you want to set the alert on.

5. Click the Alert Me icon in the ribbon.

6. A drop-down menu is then displayed. Click on the Set alert on this document menu option.

   

7. In the dialog box displayed, set the options that...