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Home > Cloud & Networking > IT Certification > Documentum Content Management Foundations: EMC Proven Professional Certification Exam E20-120 Study Guide
Documentum Content Management Foundations: EMC Proven Professional Certification Exam E20-120 Study Guide
Documentum Content Management Foundations: EMC Proven Professional Certification Exam E20-120 Study Guide

Documentum Content Management Foundations: EMC Proven Professional Certification Exam E20-120 Study Guide: Learn the technical fundamentals of the EMC Documentum platform while effectively preparing for the E20-120 exam

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Documentum Content Management Foundations: EMC Proven Professional Certification Exam E20-120 Study Guide

Chapter 2. Working with Content

In this chapter, we will explore the following concepts:

  • Importing and exporting content

  • Checking out and checking in

  • Versioning

  • Formats and renditions

We have placed this chapter before Objects and Types (Chapter 3) because it is more intuitive to think about working with files than with the metadata associated with them. However, there are some concepts in this chapter that refer to object properties. We recommend that you revisit these concepts after going through Objects and Types (Chapter 3).

Interacting with Content

Content and metadata stored in the repository are managed and served by the Content Server. However, human users interact with the Content Server through several types of applications. Depending upon their roles, the users may use one of the following means to interact with the Content Server:

  1. 1. A web application such as Webtop or Documentum Administrator. This is the most common means of interacting with the Content Server.

  2. 2. A desktop application...

Interacting with Content

Content and metadata stored in the repository are managed and served by the Content Server. However, human users interact with the Content Server through several types of applications. Depending upon their roles, the users may use one of the following means to interact with the Content Server:

  1. 1. A web application such as Webtop or Documentum Administrator. This is the most common means of interacting with the Content Server.

  2. 2. A desktop application such as Documentum Desktop.

  3. 3. A query tool such as IDQL or IAPI. These tools are often used by administrators or developers for precise and low-level interaction with the Content Server.

  4. 4. A custom application, which uses DFC or integration technologies (EMC Documentum Business Process Services, EMC Documentum Web Services Framework, etc.) to interact with the Content Server. Such an application may provide higher-level operations appropriate for the business, which bundle multiple low-level operations in some sequence...

Importing Content

Importing content into a repository brings it under the management of the Content Server. This is how content existing outside the repository gets added to the repository.

Importing results in a new Documentum object containing metadata for this content item and the content item is associated with this object. This object gets version labels 1.0 and CURRENT. Versions are described later in this chapter.

Exporting Content

Exporting content from a repository creates a copy of the content outside the repository, typically on a file system. This is how content is copied outside the repository and this external copy is no longer associated with the content inside the repository. This operation does not modify the content inside the repository.

Checking Out

Checking out a content item from the repository allows it to be modified by the user performing the checkout. This operation locks the content item in the repository (in an exclusive manner), preventing other users from modifying the content item. The user checking out the item is known as the lock owner for that item.

Applications such as Webtop also create a copy of the content outside the repository, typically on a user's desktop where the user can work on this content item. Other users can still access the locked object or any of its versions for viewing or exporting.

Conventionally, applications display a checked-out item with a key for its lock owner. Other users see a lock on the item. This is shown in the following figure:

Typically, the application checking out the item for a user remembers the association of the external copy with the Documentum object that was checked out. The primary purpose of checking out content is to modify the content and then check it back...

Checking In

An item checked out for modification can be checked into the repository. This operation applies the changes to the content stored in the repository.

Content Server maintains a history of the changes applied to objects using versions. When a checked out object is checked back in, a new version is created. Each version is a separate object (content and metadata) but is aware of the object from which it was created. A version tree is a visualization of multiple versions derived directly or indirectly from the same root object. Duplicate versions are not allowed in a version tree, since the purpose of the version tree is to enable distinction among objects based on their versions. Versioning is described in detail in the following section.

Applications such as Webtop offer several options for altering the behavior of checkin:

  1. 1. The user can choose not to create a new version and replace the existing content with the content being checked in.

  2. 2. The user can choose to increment...

Versioning

As mentioned earlier, importing or creating a new object creates the version 1.0 for that object. This object becomes the root of the version tree that will be created by checking out and checking in this object and the versions derived from this object. Each version is a separate object with its own content and metadata. The versions are as shown:

The Content Server applies an implicit version label to each object in the repository and the label is of the form Major.minor. Additional symbolic version labels can be added to an object's metadata, which are descriptive and more appropriate for the end user.

If the checkin operation increments the minor version, the major portion is left unchanged. For example, the version label changes from 2.3 to 2.4 when the object is checked in as minor version. If the checkin operation increments the major version, the minor portion is reset to 0. For example, the version label changes from 2.3 to 3.0. In general, the version labels of...

Branching

Branching enables users to work from an older version while still retaining the latest changes. However, as we will see in a moment, branching is a part of the version numbering scheme rather than a feature for end users.

Content Server allows checking out a version older than the highest one. When this object is checked in, two options are available as usual — check in as major version or as a minor version. If major version is chosen, the next higher (higher than the highest major version present) major version is used. If minor version is chosen, there are two possibilities — the next minor version is already present or it is not.

If the next minor version is not present, that one is just used. However, if the next minor version is already present, a branch is created in the version tree. The sequence of versions splits off as a new branch at this point. The version for the checked in object at the point of branch origin is obtained by appending .1.0 to the implicit version...

Formats

A format identifies the organization of document contents. Typically, it is used to identify the application that can understand the contents of the document and use it meaningfully. Within Documentum, a format captures information such as file name extensions related to the format. For example, pdf and doc are document formats.

Renditions

Each content item has a primary format. However, it is possible to represent the same document in other formats and attach it to the same object. These other formats (non-primary formats) are called renditions. Thus, it is possible to have text and pdf renditions of a document whose primary format is doc.

Note

Differences between the renditions are not limited to format, though it is probably the most common criterion; other criteria can be resolution (for images) and language (for translations).

Renditions can neither be edited nor versioned.

A rendition is not stored as a separate object within the repository. Each rendition is attached to one object representing the primary format. In fact, the only properties tied to a rendition are the object ID of the primary format and the format of the rendition itself. This is shown in the following figure:

Rendition generation can be automated by installing additional EMC Documentum software components:

  • DTS: Document Transformation Services...

Documentum Product Notes

Content Server offers the content-related operations in fine granularity. Most of the options described above for these features (such as options available on checkin) are offered by applications such as Webtop, which bundle these together as one unit.

Similar considerations apply to portions of the interaction that take place on the user's desktop. For example, launching an application to view or edit content is a capability of the client application and not of the Content Server.

DTS, ADTS, and MTS are optional EMC Documentum products for converting one format into another and for creating renditions.

Checkpoint

At this point you should be able to answer the following key questions:

  1. 1. What are the core Content Server features for working with content?

  2. 2. What is the difference between import and checkin? What is the difference between export and checkout?

  3. 3. What are versions? What is a version tree? What are branches?

  4. 4. What are formats? What are renditions?

Test Your Understanding

  1. 1. When a new content item is imported it gets the following version label automatically:

    a. 0.1

    b. 1.0

    c. NEW

    d. CURRENT

  2. 2. The following operations create a copy of the content item outside the repository:

    a. Import

    b. Export

    c. Checkout

    d. Cancel Checkout

  3. 3. There can only be one lock owner for one object (True/False).

  4. 4. Only the lock owner can cancel a checkout (True/False).

  5. 5. A checkin always results in a new version of the document (True/False).

  6. 6. If the following versions are all present in a version tree, which of these can be the CURRENT version:

    a. 1.0

    b. 1.1

    c. 2.0.1.0

    d. 2.1

  7. 7. What can be the new version if a folder at version 1.3 is checked in:

    a. 1.4

    b. 2.3

    c. 2.0

    d. None of the above

  8. 8. If version 3.4 of an object is checked out, it can be checked in with the following new version:

    a. 3.5

    b. 4.0

    c. 5.0

    d. 3.4.2.0

  9. 9. Which of the following aspects of a document identifies the editing application for the document:

    a. Version

    b. Format

    c. Rendition

    d. Object type

  10. 10. The i_chronicle_id...

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Key benefits

  • Technical foundations of the Documentum platform
  • Thorough preparation guide for the E20-120 exam
  • Complete coverage of the prescribed syllabus
  • Illustrated examples and practice questions on each topic
  • Two full-length practice tests with answers

Description

This is a complete study guide including study material and practice questions to prepare for the EMC Proven Professional certification Exam E20-120. It can also serve Documentum beginners and practitioners as a handy guide and quick reference to the technical fundamentals that is fully up to date for Documentum 5.3. Beginners are introduced to concepts in a logical manner while practitioners can use it as a reference to jump to relevant concepts directly.EMC Documentum is a leading enterprise content management technology platform that helps enterprises to streamline the capture, processing, and distribution of business information including documents, records, e-mails, web content, images, reports, and digital assets. It can also automate entire business processes in accordance with business rules. EMC Proven Professional is an exam-based certification program, which introduced a new EMC Proven Content Management Application Developer (EMCAD) track in early 2007. The first exam in this track is Content Management Foundations (CMF) Associate-level Exam, with exam code E20-120, which tests knowledge about technical fundamentals of Documentum. This book is a study guide to help you prepare for this exam with hundreds of practice questions and an efficient exam-preparation strategy.

Who is this book for?

This book is targeted at beginner and intermediate-level Documentum developers and professionals interested in learning the technical fundamentals of Documentum. The book focuses on preparing for the E20-120 exam, which makes it an ideal study guide for those taking the EMC Proven Professional Associate Level Certification in content management.

What you will learn

  • Key content management concepts for using Documentum
  • Documentum platform architecture
  • Using content with metadata
  • User authentication
  • Authorizing access for users and groups
  • Securing objects with permissions
  • Searching metadata and content
  • Creating custom object types
  • Managing customizations with DocApps
  • Creating portable customizations with aliases
  • Process automation with workflows and lifecycles
  • Using virtual documents for collaboration and reuse
  • Part 1: Fundamentals (Chapters 1 - 4)ECM Basics introduces the basic concepts of content management. Working with Content describes the aspects of creating and manipulating content. Objects and Types lays the foundation of designing and using metadata. Architecture describes the key components of the EMC Documentum platform and how they interact to provide the content management capabilities.Part 2: Security (Chapters 5 - 7)Users and Privileges describes the core concepts related to users for implementing security in Documentum. Groups and Roles provides additional capabilities for facilitating security management for groups of users. Object Security introduces permissions and ties them to users, groups, and privileges to realize the security model.Part 3: User Interface (Chapter 8)Searching describes the features for finding relevant content stored in a repository. While other user interface aspects are covered throughout the book, searching is described separately because of its fundamental importance to content management.Part 4: Application Development (Chapters 9 - 12)Custom Types describes how to create user-defined metadata structure and fundamental customization aspects. DocApps describes how to package the development artefacts for reuse and portability across repositories. Workflows and Lifecycles describe how to model and implement business processes in Documentum.Part 5: Advanced Concepts (Chapters 13 - 14)Aliases describes a mechanism for dynamic assignment of ownership, locations, and permissions. Virtual Documents describes how multiple documents can be managed as one larger document to facilitate collaboration.There are two practice test papers at the end of this book.There is a set of questions at the end of each chapter. These questions are meant to test your understanding. A good way to prioritize and focus your efforts is to use the questions to identify the areas where you score low and then work on those areas. The answers to all the questions and the solutions to the practice test papers have been provided at the end.
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ISBN-13 : 9781847192400
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Category :
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IT Certification
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Table of Contents

14 Chapters
ECM Basics Chevron down icon Chevron up icon
ECM Basics
Content and Metadata
Repository
Content Server
Checkpoint
Test Your Understanding
Working with Content Chevron down icon Chevron up icon
Working with Content
Interacting with Content
Importing Content
Exporting Content
Checking Out
Checking In
Versioning
Branching
Formats
Renditions
Documentum Product Notes
Checkpoint
Test Your Understanding
Objects and Types Chevron down icon Chevron up icon
Objects and Types
Objects
Object Types
Object Persistence
Querying Objects
API
Documentum Product Notes
Checkpoint
Test Your Understanding
Architecture Chevron down icon Chevron up icon
Architecture
Documentum Platform
Layered Architecture
Repository Layer
Content Services Layer
Component and Development Layer
Application Layer
Integration Services
Communication Patterns
Documentum Product Notes
Checkpoint
Test Your Understanding
Users and Privileges Chevron down icon Chevron up icon
Users and Privileges
Documentum Security
Users
Authorization
User Management
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding
Groups and Roles Chevron down icon Chevron up icon
Groups and Roles
Authorization
Groups
Roles
Domain
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding
Object Security Chevron down icon Chevron up icon
Object Security
Security — A Recap
Object Permissions
Special Users
Permission Sets (ACLs)
Folders and Permission Sets
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding
Searching Chevron down icon Chevron up icon
Searching
Locating Objects
Search Process
Simple Search
Advanced Search
Interacting with Results
Search Preferences
Full-Text Indexing
Frequently Accessed Objects
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding
Custom Types Chevron down icon Chevron up icon
Custom Types
Custom Types
Managing Custom Types
Using Custom Types
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding
DocApps Chevron down icon Chevron up icon
DocApps
Documentum Customization
DocApps
Managing DocApps
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding
Workflows Chevron down icon Chevron up icon
Workflows
Business Processes
Workflow Concepts
Workflows and Customization
Analysis
Modeling and Definition
Use
Modification
Documentum Product Notes
Checkpoint
Test Your Understanding
Lifecycles Chevron down icon Chevron up icon
Lifecycles
Business Process and Content Management
Lifecycle Concepts
Lifecycles and Customization
Analysis
Modeling and Definition
Use
Modification
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding
Aliases Chevron down icon Chevron up icon
Aliases
Customization—Reusability and Portability
Aliases
Alias Sets
Managing Alias Sets
Referencing Aliases
Resolving Aliases
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding
Virtual Documents Chevron down icon Chevron up icon
Virtual Documents
Managing Content Hierarchically
Virtual Documents
Managing Virtual Documents
Help—Some DQL Queries
Documentum Product Notes
Checkpoint
Test Your Understanding

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Customer reviews

Rating distribution
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(4 Ratings)
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Andrej Zabkar Aug 31, 2007
Full star icon Full star icon Full star icon Full star icon Full star icon 5
Passed E20-120 with great score. As intermediate-level Documentumprofessional I found the E20-120 exam very challenging and your book wasenormously helpful during my prep time. All in all, I have found your set of questions very brain teasing, rich and well thought.Being under pressure to deliver and meet company's deadline it was essential to effectively bridge conflicting demands (work, family) and outperform when it is needed the most. Your book evidently boosted my performance. Furthermore, your book revealed many bottlenecks in my knowledge and significantly helped me to eliminate them, one by one, in time effective way. What I fancied was your clear, concise, focused writing style and the content of the book structured in manageable and digestible chunks. Of course, it is an extra effort to study in the evening but it pays off and now I am motivated to gofor E20-405.Pawan, keep up the good work!
Amazon Verified review Amazon
Deepak Shivnani Jul 11, 2010
Full star icon Full star icon Full star icon Full star icon Full star icon 5
This book is perfect choice for candidate who wants to start career in Documentum.It covers fundamentals along with advanced notes for each and every topic in Documentum.Pawan has very nicely explained all topics with othertechniques such as Venn diagram and checkpoints at the end of each chapter.He has also provided useful DQL queries in each and every chapter which can be used while building documentum applications.This books is not only for fresher but also for experienced personnel who wants to learns advanced topics in Documentum 6.5 such as Composer,Presets,Aspects etc.I would like to ask Pawan if with his great presentation skills if he can give explain basic DFC and WDK in this book with examples that will be added bonus for novice or beginners in the subject.I would recommend this book for good and through understanding of the subject and executing projects with ease and comfort.RegardsDeepakdeepak.shivnani@gmail.com
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Glenn Hughes Jul 04, 2009
Full star icon Full star icon Full star icon Full star icon Full star icon 5
This book covers all of the key areas at a level that is appropriate even for seasoned Documentum professionals. Additionally, I found the practice exams at the end to be both challenging and great preparation for the content management foundations exam. Also, this book serves as a good reference guide, and I found the example DQL queries to be very useful. Moreover, I appreciated the quality of the writing - as the book was written in such a way that it helped make the topics easy to undertand. Thanks Pawan!
Amazon Verified review Amazon
Brian H. Williamson Jul 11, 2007
Full star icon Full star icon Full star icon Full star icon Full star icon 5
This book is a great introduction and overview of the Documentum platform. I wish I had something like this available when I started working with Documentum years ago. It not only introduces Documentum concepts to beginners, but it also serves as an excellent study guide for those wanting to become Documentum certified. It can also be an excellent reference book for even experienced Documentum users and administrators.It is easy to read, with helpful self test questions at the end of every chapter.
Amazon Verified review Amazon

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About the author

Profile icon Pawan Kumar
Pawan Kumar
Pawan Kumar is a Technical Architect with current expertise in Enterprise Content Management with EMC Documentum. He has an MS in Computer Science from University of North Carolina at Chapel Hill and a BS in Electrical Engineering from the Indian Institute of Technology, New Delhi (India). Pawan has experience developing products as well as delivering business solutions on the Documentum platform and has created two products for this platform. He is intimately familiar with effective processes and tools for achieving business objectives through Documentum-based technology solutions. He has led and executed requirements and design workshops, architecture design, scoping, estimation, project planning, resource planning, technical design, software development, software testing, solution roll-out, and ongoing support for the deployed solutions. Pawan has been architecting, designing, and developing enterprise applications for ten years. He has developed software systems for financial services, healthcare, pharmaceutical, logistics, energy services, and retail industries. His expertise spans solution architecture, document management, system integration, web content management, business process management, imaging and input management, and custom application development. Currently, Pawan provides consulting and training services through doQuent (http://doquent.com), which was founded with the vision of enabling client success in content-related business initiatives. He also believes in giving back to the community. He founded the free online Documentum community dm_cram (http://dmcram.org), which is a test preparation resource for Documentum exams. He is also an active contributor to the Documentum-users Yahoo! User group, where Documentum community members seek help for their technical challenges. He can be reached at pk@doquent.com. Contact Pawan Kumar
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Disclaimer:
All orders received before 5 PM U.K time would start printing from the next business day. So the estimated delivery times start from the next day as well. Orders received after 5 PM U.K time (in our internal systems) on a business day or anytime on the weekend will begin printing the second to next business day. For example, an order placed at 11 AM today will begin printing tomorrow, whereas an order placed at 9 PM tonight will begin printing the day after tomorrow.


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