Sharing files

Every group needs to collaborate by sharing digital assets. These can be images, documents, spreadsheets, or presentations. Uploading files to your group is always better than adding attachments to an email because email creates duplicate copies of the same file. In a group, you can share files and maintain versions of the files when they are edited. You can also restore files if they are deleted by a member.

Getting ready

Every Microsoft 365 Group has a SharePoint site associated with it. All the group files are saved in the SharePoint database in one or more document libraries. Every group member has "contribute" access to the files.

How to do it...

On Outlook Web Access, you can see all the Microsoft 365 Groups that you are part of in the lower left-hand side navigation section. To share files, do the following:

1. Select the group and click on the Files icon. This displays all the files stored in SharePoint's default Documents library:

   

   Figure S3.30:...